Stop chasing paper timesheets and manual spreadsheets. Field Ascend captures engineer hours automatically from job actions, displays them as visual Gantt charts, validates times with GPS coordinates, calculates overtime across multiple rate tiers, and exports everything ready for payroll.
Built for UK field service businesses who need accurate, auditable time tracking without the admin overhead.
30-day free trial · Full access to all features
Traditional timesheets are walls of numbers. Field Ascend transforms time data into visual Gantt charts that show exactly how engineers spent their day—travel, onsite work, and return journeys colour-coded on a timeline.
Each day displays as a horizontal timeline from 6am to 8pm. Segments show:
Hover over any segment to see exact times, job number, customer name, and whether it's a two-person job. Managers can spot problems instantly—gaps, overlaps, or unusually long travel times stand out visually.
When an engineer has multiple jobs on the same day, Field Ascend automatically checks for time conflicts. If job times overlap (impossible to be in two places at once), the system:
No more accidentally paying twice for the same hour or missing errors that slip through in spreadsheet-based systems.
GPS timesheet verification doesn't mean you don't trust your engineers—it means you have evidence when disputes arise and protection against the rare bad actor. Field Ascend captures location automatically without adding friction for honest workers. Combined with what3words integration, you can pinpoint exact job locations for accurate verification.
When engineers tap Start Travel, Arrive, or Complete in the mobile app, their GPS coordinates are captured silently in the background. The system then:
Engineers aren't blocked from logging time—Field Ascend flags issues for human review, not automated rejection. Most flags have innocent explanations (GPS drift, nearby coffee stop, job site address wrong in system).
GPS-flagged timesheets appear with a red GPS Pending badge. Clicking Review Flags opens a modal showing:
Once reviewed, the badge changes to GPS Reviewed (green), and the entry can proceed to payroll with a full audit trail of who approved it and why.
UK payroll often involves complex overtime rules—normal hours, time-and-a-half, double time, weekend rates, and bank holiday premiums. Field Ascend calculates it all automatically based on rules you configure per engineer.
Set a threshold (e.g., 8 hours). Hours above threshold calculate at OT rate (e.g., 1.5x). Optional second threshold triggers double time (2x). Field Ascend handles all three tiers automatically: normal → OT → double time.
Configure separate multipliers for Saturday and Sunday work. When an engineer works on a weekend, all hours that day apply the weekend rate—no manual overrides needed.
Bank holidays automatically apply the bank holiday multiplier (e.g., 2x). The system respects regional differences (England, Scotland, NI, Ireland) based on your tenant settings.
Different engineers can have different hourly rates and overtime rules via Staff Profiles. Apprentices, senior engineers, and contractors all calculate correctly without manual intervention.
Every day shows: Normal Hours, OT Hours, Normal Cost, OT Cost, and Day Total. Managers see exactly where payroll costs come from—no surprises at month end.
Each engineer's table header shows their total hours, split into normal + overtime, with currency-formatted costs. Perfect for quick payroll reviews before export.
Field Ascend's payroll export wizard generates ready-to-use files for your payroll provider. Choose your format, columns, and date range—then download or email the report directly.
Don't click through hundreds of entries one by one. Field Ascend lets you select entire days, entire engineers, or arbitrary ranges—then confirm, lock, or approve in bulk.
Mark selected timesheets as reviewed and accurate. Confirmed entries show a green badge and are ready for payroll export.
Prevent engineers from amending locked entries. Use this after payroll has been processed to maintain an audit trail.
One-click action to confirm accuracy AND lock against future changes. Perfect for end-of-week timesheet sign-off.
Made a mistake? The last bulk action can be undone immediately. No more scrambling to fix accidental locks.
Click one day, hold Shift, click another—all days between are selected. Standard desktop behaviour that makes bulk selection fast.
Always know how many entries you have selected before clicking an action. The bulk actions bar shows "X selected" in real-time.
Engineers don't fill out timesheets—they just do their job. Times are captured automatically from job actions in the Field Ascend mobile app.
Each tap captures the time and GPS coordinates. The data syncs to the office system automatically—or queues for sync if there's no signal (true offline-first architecture).
Timesheets don't exist in isolation. Field Ascend connects time data with jobs, customers, invoicing, and reporting for a complete picture of your field operations.
Every timesheet entry is linked to a job number. Click through to see full job details, work done notes, materials used, and customer information.
Timesheet data feeds into dashboards showing engineer utilisation, overtime trends, and labour costs over time. Spot patterns and optimise scheduling.
Labour hours flow through to invoicing. Time-and-materials jobs automatically calculate labour charges based on recorded hours and rates.
The visual planner shows scheduled vs actual times. Compare planned job durations with real time spent for better future estimates.
GPS timesheet software automatically captures location data when engineers clock in and out of jobs. This verifies they were actually at the job site, prevents time fraud, and provides audit evidence for disputed timesheets. Field Ascend flags suspicious entries for manager review rather than blocking engineers.
Field Ascend displays each engineer's day as a visual timeline showing travel to site (blue), time on site (green), and return journey (orange/purple). Multiple jobs stack vertically if they overlap. Managers can see at a glance how engineers spent their day without reading through raw time entries.
Yes. Field Ascend supports multi-tier overtime calculations including: normal hours up to a threshold, overtime at 1.5x after the threshold, double time after a second threshold, Saturday rates, Sunday rates, and bank holiday rates. All calculations happen automatically based on rules you configure per engineer.
Yes. Field Ascend exports timesheets in Excel (.xlsx), CSV, and PDF formats. You can choose which columns to include, group by engineer or date, filter by date range or status, and email reports directly to your payroll provider. Layout preferences are saved for quick repeat exports.
Engineers don't need to manually fill in timesheets. Times are captured automatically when they tap 'Start Travel', 'Arrive', and 'Complete' in the mobile app. GPS coordinates are recorded at each action. Everything syncs to the office system in real-time or when signal returns (offline-first).
Admins can amend timesheet entries with a full audit trail. The system records who made the change, when, and the reason. Engineers can request amendments via the app. GPS-flagged entries require manager review before approval, ensuring accountability while allowing legitimate corrections.
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